---
title: Submit Timesheets
description: "## **Overview** This document provides comprehensive guidance on using the \"Submit Timesheets\" page for exporting employee hours to a Payroll Processor. It covers all fields, options, and actions available to managers, including editing, adding, and deleting employee records, managing deductions,…"
url: "https://proclock.com/help/kb/managers/manage-timesheets/submit-timesheets-2/"
updated: "2025-08-06"
category: Managers / Timesheets
---

# Submit Timesheets

## **Overview**

This document provides comprehensive guidance on using the "Submit Timesheets" page for exporting employee hours to a Payroll Processor. It covers all fields, options, and actions available to managers, including editing, adding, and deleting employee records, managing deductions, generating reports, and troubleshooting common issues.

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## **Purpose and Key Functionalities**

The "Submit Timesheets" feature enables managers to:

- Export calculated employee hours to a Payroll Processor.
- Review, edit, and manage employee payroll data before submission.
- Generate and print detailed payroll reports.
- Ensure accurate and timely payroll processing.

---

## **Accessing the "Submit Timesheets" Page**

1. Navigate to the **Timesheet Summary** page.
2. Click the **"Submit Timesheet"**button to open the export interface.

![](https://proclock.com/help-manual/embim6.png)

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## **Fields and Options Explained**

### **Payroll Period Details**

- **Payroll Date:**The date for which payroll is being processed.
- **Payroll Start Date:**The beginning of the payroll period.
- **Payroll End Date:**The end of the payroll period.
- **Employees Payroll Period:**Select the frequency: Weekly, Bi-Weekly, Semi-Monthly, or Monthly.

### **Employee Hours List**

After entering the payroll period details, the system calculates and displays a list of employees with their respective hours for the selected period.

![](https://proclock.com/help-manual/embim7.png)

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## **Actions Available**

### **1. Edit Data for Selected Employee**

- **How to Edit:**
  - Select an employee from the list.
  - Click the **Edit** button.
  - On the new screen, update hours and payment type as needed.
  - If changing payment type (e.g., to Overtime), delete the current entry and add the new data using the pay type number.
  - If the pay rate is set in the Employee Profile, it auto-fills; otherwise, enter it manually.
  - Click **Finish** to save changes.

### **2. Add a New Employee Record**

- **How to Add:**
  - Click the **Add** button.
  - Enter the new employee’s data for exporting.
  - Save the entry.

### **3. Delete Data for Selected Employee**

- **How to Delete:**
  - Select the employee from the list.
  - Click the **Delete** button to remove them from the export.

### **4. Manage Deductions**

- **How to Edit Deductions:**
  - Select the employee.
  - Click the **Deductions** button.
  - Review and adjust deduction amounts as needed before final export.

![](https://proclock.com/help-manual/embim8.png)

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## **Reports**

- **Print List of Hours:**Generate a printable list showing calculated hours by type (Regular, Overtime, Double Time, etc.).
- **Payroll Totals Report:**Display and print payroll totals, grouped by hour types.

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## **Payroll Processing**

- **Final Submission:**
  - Review all data for accuracy.
  - Click the **Submit Your Timesheets** button.
  - The system compresses and sends the files to the Payroll Processor.
  - An email notification is sent to the Payroll Processor confirming the files are ready for import.

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## **Common User Queries**

### **Q: How do I correct an employee’s hours after exporting?**

**A:** Use the Edit function to update hours before final submission. If already submitted, contact Payroll Processor for further steps.

### **Q: What if an employee’s pay rate is missing?**

**A:** Enter the pay rate manually in the “Rate” field during editing. The system will calculate the gross pay automatically.

### **Q: Can I add a new employee who is not in the list?**

**A:** No. New employees must be added on the Employees page.

### **Q: How do I handle special payment types (e.g., Overtime)?**

**A:** Select the employee, click Edit, delete the current entry, and re-enter the hours using the correct Pay Type.

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## **Troubleshooting**

### **Issue: Employee Not Appearing in List**

- **Solution:**
  - Ensure the employee is active in the system.
  - Confirm the payroll period includes the employee’s work dates.
  - Use the Add function if the employee needs to be included manually.

### **Issue: Incorrect Payroll Totals**

- **Solution:**
  - Double-check all entries for accuracy.
  - Verify pay rates and hour types.
  - Use the Edit function to correct any discrepancies.

### **Issue: Unable to Submit Timesheets**

- **Solution:**
  - Ensure all required fields are completed.
  - Check for any error messages on the page.
  - Refresh the page and try again.
  - If the issue persists, contact your system administrator.

### **Issue: Deductions Not Updating**

- **Solution:**
  - After editing deductions, ensure you click Save or Finish.
  - Reopen the Deductions screen to confirm changes were applied.