Create a Rounding Policy
– Click on ADD button
– Enter the Rounding Policy name
– Click on APPLY to save new Policy
– Select the Rounding Policy from list
– Change the Rounding Policy name
– Click on APPLY to save changes
Configure Rounding Policies
The Punch Rounding Policy controls how the program will round-up the worker’s punches.
Why is Rounding used?
Rounding is used to simplify the process of calculating the hours worked. For example, an employee is scheduled to start work at 8:00 AM but instead the employee punches in at 8:05 AM, or 7:55 AM.
How does Rounding work?
One hour equals 60 minutes. If an employer decides to round every 6 minutes, the rounding points for the above example is: 8:00 AM, 8:06 AM, 8:12 AM , 8:18 AM, 8:24, 8:30, 8:36, 8:42, 8:48, 8:54 and 9:00 AM.
If the employer decides to round every 15 minutes, the rounding points are 8:00 AM, 8:15 AM, 8:30 AM, 8:45 AM, 9:00 AM etc.
When an employee punches in, the punch may be rounded Forward, Backward, or to the Nearest rounding point as defined in the rounding policy.
Let’s assume the following settings:
START SHIFT => Forward 6 Minutes
END SHIFT ===> Backwards 6 Minutes
START LUNCH => Nearest 6 Minutes
END LUNCH ====> Nearest 6 Minutes
Based on the above settings…
When the Day (or shift) Starts, and employee punches in at 07:55, then the Start Day (SD) punch will be rounded Forward to the nearest point, which is at 08:00 AM. Likewise, when employee punches in at 08:01, the (SD) punch will be rounded Forward to the nearest point which is at 08:06 AM.
When an employee leaves from work and punches out at 16:05, then the End Day (ED) punch will be rounded Backwards to the nearest point which is 16:00.
If the same employee punches out at 15:55, then the End Day (ED) punch will be rounded backwards to the nearest point which is at 15:48.
If an employee punches for start Lunch (SL) at 12:04, then the punch will be rounded to the nearest point which is 12:06. Likewise, if an employee punches out for lunch at 12:03, then the nearest point is at 12:00.
CAUTION: If you use 0 or 60 in the minutes, workers will have to register their times on-the-hour only.
– Select your Punch Rounding Policy
– Select “Forward”, “Backward or “Nearest” and “Minutes” for Shifts, Lunch and Break
– Also define Maximum allowed minutes between Shifts
– Click SAVE
Select another Punch Rounding Policy if needed and repeat the above steps.
NOTE: When SHIFTS are used in conjunction with the Rounding policies, the SHIFT rules may override the PUNCH ROUNDING rules. The logic for this is that SHIFT rules are designed to prevent employees from punching outside of their shifts, so the company may control unauthorized overtime and labor costs.